You are here: » How to Scenerios? » How to Backup Outlook Mac 2011 / 2016 Mails on Mac How to Automatically Backup Outlook Mac 2011 / 2016 e-mails on Mac OS X? If you want to know the best possible options to back up individual, multiple emails, or mail folders you added into your Outlook Mac 2011 / 2016 / office 365 Mac Mail Clients. You don't just want to make an automatic backup of Mails to Outlook Mac but also, be able to search through the backed up emails / attachments and be able to view or retrieve them as and when required. Some of the online guides suggest dragging emails into 'On My Computer' in Outlook to do a backup of Outlook Mac Mails time to time. Whereas all it does is just adding up data to Microsoft Identity folder and further increases your chances of a crash. Some Guides suggest to just drag and drop emails to a folder on the desktop, however, it is just a pain to restore the emails or search through emails properly in case you ever end up with an Outlook crash or a Dead Mac.
Manually Backing up Outlook Mac 2011 / 2016 Mails to an OLM Archive Another simple inbuilt option provided by Outlook is to export Outlook Mails to Outlook Mac Archive files (.olm) dumps time to time. So, in a case of a crash, you may use these to reimport the emails to your Outlook. In order to make it simpler, you may choose to. Setup by adding a new category in Outlook, name it ' Outlook Mac Backup'.
Open Microsoft Outlook on your Mac. You’ll usually find it on the Launchpad and in the Applications folder. Click the Tools menu. It’s in the menu bar at the top of the screen. Click Accounts. A window containing some account information will appear.
Add a new rule, and name it '30 days Outlook Mac Backup', choose to add all email with a date sent/received older than, 30 days. Press Control + click & apply the ' 30 days Outlook Mac Backup' rule to Your entire Outlook Mac mailbox. Set a reminder to self to do File Export in Outlook, and choose only to export mail data belonging to the category ' Outlook Mac Backup'. This way you will get an OLM file of emails older than 30 days which can be re-imported locally if ever required during an emergency. However, this option is still not full proof, as sometimes during the export process the.olm files tend to be corrupted and this beats the purpose of having an Outlook Mac backup using this method.
Automatically Backup Outlook Mac 2011 / 2016 Mails using Professional Mail Backup Solution for Mac OS X Mail Backup X takes the worry out of the tedious process and automates the task of Backup Outlook Mac 2011 2016 Mails on your Mac. So, you can have your peace of mind while concentrating on more important tasks with your day to day business. Mail Backup X not only lets you backup you Outlook Mac emails & attachments but uses compression to save on your disk space.
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You can browse and search through the Mail data, You can also set it up to create a mirror backup and regularly sync it on a USB drive / FTP server. Step By Step Guide on Backing up Outlook Mac 2011 / 2016 emails on Mac Step 1: Please download and install the Mail Backup X Application on your Mac. Please follow the link for Step 2: Once the installation is completed. Launch Mail Backup X from the Applications / Quick Launch Menu Step 3: You may start the fully functional trial run of 15 days or if purchased Activate the Application. Step 4: You will be presented a choice to set up a New Backup Profile.
Please Choose Setup a New Backup Profile Step 5: You Will be presented options of Mail Clients Choose Outlook Mac 2011 or Outlook Mac 2015 depending on which version you are using and proceed to next step Step 6: You will be presented with folder structure from Outlook Mac 2011 / 2015 Mail Accounts. Please select/ deselect the folders you would like to backup from Outlook Mac 2011 / 2015. Step 7: Now you are presented with Advanced options like Frequency of Mail backup ( select Automatic as its recommended or you may choose the days and time frame for backup), You may also choose to add and setup Mirror locations for multiple copies of backups for extra security. You May also activate the Auto USB Sync. So, whenever you connect the USB drive, It automatically copies and syncs a copy of local backup to the USB Disc in the background automatically.
Step 8: Backup Profile is set up and now your emails are set to be backed up as per the options and settings you selected during the previous steps. Mail Backup X - officially Ready for OS X Mojave A must have Email Backup App for Millions of Mac user's and companies worldwide!
The default location of your Outlook Data File depends on your operating system and Outlook version. Operating System Outlook Version File Location Windows 7, 8, and 10. Outlook 2016.
Outlook 2013. Outlook 2010 C: Users Documents Outlook Files Outlook 2007 C: Users AppData Local Microsoft Outlook Mac OS X 10.10 or later Outlook 2016 /Users//Library/Group Containers/UBF8T346G9.Office/Outlook/Outlook 15 Profiles/Main Profile Mac OS X 10.5 or later Outlook 2011 /Users//Documents/Microsoft User Data/Office 2011 Identities/Main Identity Mac OS X 10.4.9 or later Entourage 2008 /Users//Documents/Microsoft User Data/Office 2008 Identities/Main Identity. Code42 app version 6.8.3 and later:.
Click Restore Files. (Applies only if you have multiple devices) From the menu, select the device that originally backed up the files you want to restore. Code42 app version 6.8.2 and earlier:. Click Get Files. Locate and select your Outlook Data file.
Click Restore Files (or Get Files in Code42 app version 6.8.2 and earlier). The Restore Files Options (or Get Files Options) window appears. Next to Save selected files to, choose Original Location.
Your download begins immediately. The Download Activity displays the status of your restored files.